UKG: Team Time Off

Ultimate Kronos Group (UKG)

Quick video on using UKG (overview, timesheets, time off)
Supervisors - How to approve employee’s timesheets and manage time off requests

Viewing Your Team Time Off

To view your Team's Time off in UKG, login at austinstone.ultipro.com and select your Austin Stone email.

When you Login, you will be taken to the home screen of your employee self-service account. At this time, you will click on the Hamburger menu (3 lines) in the top left corner. You will then select Myself > Workforce Management.

Click on the Hamburger menu (3 lines) in the top left corner. Select the Team Menu.

Next, select Time > Reports > Time Off Calendar > Time Off by Year, Month, or Week.

The Time Off Calendar by Year shows Banking Holidays marked by a yellow square. The Austin Stone does not observe all banking holidays. Please refer to the Austin Stone Holidays Help Scout for clarification.

The system will default to showing anything that's been approved. Use the blue circle filters or the funnel icon to change your views (Ex. change month, view requested Time Off, view specific time off types, and more). 

Note: Once you’ve made all the filter adjustments you want, you can save this calendar view for the next time you login and go to this screen. To do this, click the 3 dots next to the funnel, then click Save View As. Enter any name. Check “My Default” in the checkbox area, then click Save. 

Export to iCalendar

Unfortunately, UKG cannot integrate with iCalendar or Google Calendar, but you can export and save your team's time off to add to a calendar if that is helpful for you and your team. 

To do this, click the 3 dots next to the funnel, then click Export. Select the type of Export you need (PDF, HTML, or iCalendar).