Onboarding Overview

If you are onboarding someone in the next month or two, here is a quick overview of what to expect for you and your employee. While the HR Team continues to expand and improve this process, this is our starting point. We welcome any feedback or comments!


The Why

Onboarding Goals

  • Embrace Our Culture - They understand and can articulate who we strive to be as a church and staff team
  • Build Healthy Relationships - They feel safe and known among the people they do ministry and have a reputation of trust among their coworkers
  • Know Your Role - They have a clear understanding of their area of ministry through modeling and practice, and they know how to be successful in their role
  • Equipped with Resources and Tools - They understand the what and why, and have a growing knowledge of how each resource and tool is used in their role.

The How

Tools

Google Calendar

Subscribe to the Shared Onboarding Calendar HERE.

New Hires will be added to all appropriate events and supervisors can view as needed.


Asana

The HR team will create a New Hire checklist in Asana for all new hires and share with the supervisor and new hire about 2 weeks prior to the employee's start.

This checklist is broken into different operational sections for ease of navigation. It is a starting point to ensure the new hire has the appropriate access, communicated expectations, and has reviewed all necessary processes and procedures as an employee of The Austin Stone.

This checklist is optional. Feel free to add additional tasks related to your team specifically, assign owners, remove unnecessary tasks, and add comments as needed.

Here is an overview:

Training Overviews

Here is a high level overview of each training. For more information, please reach out to the HR team.

HR Orientation:

  • The Story of the Austin Stone
  • Our Mission
  • Our Convictions
  • Vision 2030
  • Org Chart and Staff Structure
  • Leadership Values
  • Payroll Overview
  • Asana and Google Calendar Onboarding Overview
  • Complete I-9 Documentation

Office Orientation:

  • Fun Office Tour!
  • Philosophy of The Office
    • Front desk support and hospitality
    • Mail and packages
    • Kitchen and break room
    • Work room
  • Locker
  • Keys if they don't already have them
  • Garage

Tech Basics:

  • Meet the Team
  • Areas of Support
  • IT Help Portal
  • All apps downloaded and logged in
  • Account set up
  • Papercut

Benefits:

  • Benefits Overview (CHM + Austin Stone Health Plan)
  • HIPAA Form

Facilities Core:

  • Security training for policies and procedures
  • Rules of the office and supplies
  • Janitorial Service and Security
  • Add to appropriate slack channels

Tech Core:

  • Goal: More in-depth look at the required tools employed by the Austin Stone and best-practices surrounding their use.
  • IT Help Portal
  • Slack Orientation
    • Communication best practices
    • Organization
    • Lay-leader policies
  • Google workspace
    • Calendar
    • Gmail
      • OOO
      • Email Signature
      • Kevin will never email you.
  • Meet
  • 2FA
  • Lay-leader policies
  • Time permitting - Asana and CCB primer

Finance Core:

  • Nexonia
    • Reimbursements and Payables submittals
    • Vendor Set up
    • Reimbursement Refunds
    • Over 60-day limits
    • Ministry Credit Card
    • Tax Exempt Cards
  • HelpScout Forms - Finance

HR Core:

  • 15Five
  • UKG
  • Employee Handbook

CCB Training:

  • TBD

Asana Training:

  • TBD

HR Touchpoints:

  • Review new hire asana project, outstanding forms and trainings, answer any questions, etc.

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