Payroll: Worship Band Payments (Staff)

Staff Musician Pay

For Non-Exempt Staff, please see instructions here. Feel free to reach out to HR with any questions.

If an EXEMPT staff member plays on Sunday or at another Austin Stone event, the worship leader will need to enter the staff member's additional payment in UKG. Follow the steps below.

Go to austinstone.ultipro.com
Select your Austin Stone email
Once you are logged in, you will be taken to the home screen of your employee self-service account. At this time, you will click on the Hamburger menu in the top left corner. Then select Myself, then Workforce Management.
A second window will open to the Time and Attendance Information. Click the Hamburger Menu, then select Team Menu > Time > Timesheets > All Open. A list will appear with staff members that are available for you to add Band Payments.

If you do not see an employee's name, please reach out to Alex Cook.

Next, click the pencil to the left of the staff member who played to view their timesheet.
Select the “Extra Pay & Counter Adjustment” Tab at the top of the timesheet.

To add a band payment, click “+ Add Extra Pay & Counter Adjustment” to add a line.

Fill in the following information:

Record Date (date played)

Each date played will be a separate line. Click “+ Add Extra Pay & Counter Adjustment” to add as many lines/dates as needed. If the date you need is not available, check the timesheet dates above the Extra Pay & Counter Adjustment tab. You can use the arrows to go to a previous or future timesheet. If the timesheet is locked, follow instructions for retroactive payments below.

Counter ($Worship Band)
Department (Worship, Students, College, etc)
Location (Congregation or Central for central events)
Amount

Click Save in the top right corner above the timesheet to finish.

All Band Payments should be entered by the end of the pay period. Please find the payroll schedule on Help Scout here. The Human Resources Team will obtain approval for all band payments entered at the end of each pay period.

For any retroactive payments, add to UKG using the date that you enter it. It does not need to be a Sunday. In the notes column on the same line on the timesheet, enter the actual date that the employee played for record keeping. If you have any questions, reach out to Alex Cook.

If you are an exempt staff band member and want to see which dates/locations you have been paid for, here are instructions on finding the information in UKG.