Payroll: General Information

Payroll Schedule

Payroll at The Austin Stone is paid twice monthly in “arrears," meaning that payroll checks are issued on:

The 15th of the month (for time worked the last half of the prior month), and
The last day of the month (for time worked the first half of the same month).
If either date lands on a weekend, paychecks will be deposited the Friday before.

Click here for more information about timesheets and payroll deadlines.

Ultimate Kronos Group (UKG)

UKG is the payroll management system used by The Austin Stone. Within the web-based portal or mobile phone app (Apple: UKG Pro and UKG Ready, Android: UKG Pro and UKG Ready) each employee is able to manage time-off requests, track work hours, view pay stubs, and more.

Navigating UKG

When logged into UKG, employees will use the Hamburger (three lines) menu in the top left corner to navigate throughout the system. All Employee's information will be listed under the single person icon (Myself).

Having trouble logging in? Troubleshoot help here. If you're still having trouble, email hr@austinstone.org or slack Alex Cook to get some help!

View My Pay Stubs

To view a listing of your previous paystubs, or to download a pdf, select Pay then Pay History under Myself. Select your desired pay date to view, download, or print that pay statement.

Update Contact Info

Have you moved recently? Changed your phone number? UKG lets you update this within your account! Select "Name, Address, and Telephone Number" under Personal in the Myself Menu options. Next, select "Change Name, Address, or Telephone" on the right side of the page under Things I Can Do.

Once you've made the appropriate changes, click Save, then Submit! Don't forget to hit submit, so that the request is sent to HR for approval.

View Year-End Tax Documents

UKG is also where to go to find your latest W2 and 1095 tax documents. To view or download, simply select Pay then W-2 under the Myself Menu.

Select your desired year to open and view that year's W-2. Use the print icon to print or save a PDF version.

You can also import your W-2 directly into TurboTax! Here's how!

Update your Tax Setup

Are you needing to change your tax withholding? Have you recently been married or added a child to your family? These changes may impact the amount of taxes that you owe per calendar year. You can update your W4 form within UKG by selecting Income Tax under Pay from the Myself Menu options.

Next, select "Add/Change Withholding Form (W-4)" on the right side of the page under Things I Can Do. Then select "Employee's Withholding Certificate (W-4)" to start filling out the form. Once you've answered all the questions and reviewed the form, you will Sign and Save to finalize.*

*If you are a licensed ministers, please reach out to HR for guidance.