Performance: Annual Reviews

Our ongoing rhythms of commending, coaching, correcting, and change are meant to help you contribute and grow throughout the year. The Annual Review is a more formalized opportunity to give a more comprehensive perspective on your contribution throughout the year through commending and coaching.

To gain the most from this conversation between you and your supervisor, please prepare your heart to be honest with yourself, your supervisors, and with the Lord. Then, set aside the undistracted time you need to consider your own calling, character, chemistry, competency and capacity in your role and with this team in our pursuit of love for God, the church, our city, and the nations.

The personal reflection form and other resources below will guide you in what we pray will be helpful to affirm the Lord’s pleasure in you, and to seek how He might desire to continue to will and to work in you for his good pleasure (Phil 2:13)! 

Annual Review Overview

Step One (Employee): Complete Your Self Review in 15Five

Watch the video below to understand how to access and submit your self review in 15Five.

Step Two (Manager): Complete the Manager Review in 15Five

Once logged into 15Five, the Manager Review will look very similar to the Self Review. The only difference is that the employee's responses will already be entered. Your next steps to complete your staff's reviews are:

1. Read and provide feedback on your staff's reflection questions around Calling, Chemistry, Character, Competency & Capacity.
2. Provide a final rating after reviewing all responses:
   1. Assess the staff member’s overall alignment with the expectations of the position and based on what you have observed in a snapshot of the last year.  This is not a rating of a person’s worth, but an objective assessment.   
   2. To help you better assess which rating to provide your employee, review the Rating Scale Overview Document in the Supervisor Resources below.
3. Click 'Submit.'
4. Once you have submitted all of your reviews, you can review all of your feedback with your team members in the scheduled one-on-one review meetings from May 9th-30th. For info on how to conduct a review meeting, check out the Review Prep Guide in the Supervisor Resources below.
5. Finally, after or during your one-on-one, share the review by clicking the button at the bottom of the Summary tab of their review. This will allow the staff member a chance to acknowledge and sign their review. Once the staff member has acknowledged the review, you can click 'Finalize' at the bottom of the Summary tab to complete the review process.
6. Clicking 'Finalize' is the last step you need to complete in the process.

To further understand how to access and submit a manager review in 15Five, watch the video by clicking on the image below.

Manager Resources

• Review Prep Guide
• Review FAQs
• Rating Scale Overview

Please see articles on our Philosophy of Resources and Six Stages of Employment for further context on team reviews as part of our stewardship of our team members. And, as always, reach out to HR with any questions or concerns. We are here to help!

Step Three (Manager & Employee): Meet for the Review Meeting

Once the window for holding review meetings has opened, hold a review meeting to talk through the important items of the review. You can find helpful tips on how to hold the review meeting on the Review Prep Guide.

Step Four (Manager): Share the Review with the Employee in 15Five

Once you've held the review meeting, give the employee access to their review in 15Five by navigating to the Summary page of their review. The "Share Review" button is found at the bottom of the Summary page.

NOTE: If you accidentally share the review, you can click the "Unshare" button to pull it back to you.

You can also WATCH THE VIDEO below to see how to share reviews and finalize the results (step six) once the employee has acknowledged the review (step five).

Step Five (Employee): Acknowledge Your Review in 15Five

Once your manager has shared the review results with you, you can view all of the responses that were given by you, your manager, and any additional managers. Once you have fully reviewed the content, please acknowledge the review by navigating to the bottom of the Summary tab. Here 15Five will ask you to do the following:

1. Click the box acknowledging you have received the results and had a conversation with your manager about them.
2. Add any additional comments you would like to add in light of viewing the results and having the conversation with your manager.
3. Type your name in the provided box.
4. Click the "Yes, I acknowledge" button.

You can also WATCH THE VIDEO below to see how to acknowledge your review.

Step Six (Manager): Finalize the Results in 15Five

Once the employee has acknowledged the review, the manager needs to navigate to the bottom of the Summary page and click the "Finalize Results" button. NOTE: Once you finalize results, no additional changes can be made to the review.

After finalizing results for all your manager reviews, you are done!